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Mail merge on mac pages labels how to#
Mail merge on mac pages labels full#
Mail merge on mac pages labels code#

With the Excel mailing list ready, the next step is to configure the main mail merge document in Word.

Mail merge on mac pages labels how to#

If you plan to use your Outlook contacts, you can find the detailed guidance here: How to export Outlook contacts to Excel.

txt file, be sure to do that right: How to import CSV files into Excel.

If you create a mailing list by importing information from a.

To make it easier to locate your mailing list during the merge, you can create a defined name in Excel, say Address_list.

When doing a mail merge, empty rows may mislead Word, so it will merge only part of the entries believing it has already reached the end of your address list.

Make sure your Excel sheet does not contain any blank rows or columns.

Mail merge on mac pages labels code#

Format the Zip code column as text to retain leading zeros during a mail merge.

For example, instead of a single Name column, you'd better create separate columns for salutation, first name and last name.

Split the recipient information into very small pieces.

Giving identical names to your Excel column will help Mail Merge to automatically match the fields and save you the trouble of mapping the columns manually. The screenshot below shows a list of the Address block fields used by Word.

Mail merge on mac pages labels full#

For address fields, use the full words such as Address, City, State, Postal or Zip code, Country or Region. Give clear and unambiguous names to your Excel columns such as First Name, Middle Name, Last name, etc.Here are a few important things to check: This will make it easier for you to arrange, review and print your mailing labels in Word and save more time in the long run. Microsoft Word will be pulling out the information from your Excel columns and placing it into the corresponding merge fields in this way:īefore starting a mail merge, invest some time in setting up your Excel spreadsheet to ensure it is properly structured. Or, it can combine several entries, for example the «AddressBlock» field. A merge field can correspond to one entry such as first name, last name, city, zip code, etc. In essence, when you mail merge labels or envelopes from Excel to Word, the column headers of your Excel sheet are transformed into mail merge fields in a Word document. The steps are essentially the same in Excel 2021, Excel 2019, Excel 2016, Excel 2010, and very similar in Excel 2007. Whatever intricate and intimidating the task may sound, it boils down to 7 basic steps.īelow, we'll take a closer look at each step using Microsoft 365 for Excel. If you've had a chance to read our Mail Merge tutorial, a larger part of the process will be familiar to you because making labels or envelopes from Excel is yet another variation of the Word Mail Merge feature. Prepare Excel spreadsheet for mail merge.Today let's see how you can leverage this feature to mail merge and print labels from an Excel spreadsheet. Last week we started to look into the capabilities of Word Mail Merge.

You will learn how to prepare your Excel address list, set up a Word document, make custom labels, print them and save for later use. (We’re getting the information we need for the table from the Number Across and Number Down fields of the 8 Tab label template.The tutorial explains how to do a mail merge from an Excel spreadsheet for labels.

Select the table and then, in the Inspector, change the body rows and columns to reflect the labels we’re using-20 body rows and 2 body columns. You’ll need to change that using the Table Inspector. (Alternatively, you can add a table using the Insert -> Table menu.) By default, Pages inserts a three-by-three table with a single header row. Next add a new table to the document using the Table button on the Toolbar. Set the Header option to zero in the Headers & Footers section of the Table Inspector. Make sure to remove the checks from the Headers and Footers checkboxes as headers and footers limit the amount of printable space available to you on the page. Use the document inspector to make changes to the layout of the document using information from the measurements you found. When you’re done making changes to the document layout, your Document Inspector should look like this. When you’re done, your workspace should look like the image above. Set one to display document settings and the other to display table settings. After the blank document appears, open two Inspectors by first choosing Show -> Inspector, and then choosing View -> New Inspector. To create your own template, launch Pages (in /Applications) and create a new, blank word processing document. It will be easier to tweak your label layout if you open two Inspector windows, one for document settings and the other for table settings, along with the label document you’re working on.